Monday, May 30, 2016 0 comments

Memorializing Memorial Day

It's Memorial Day weekend, a milestone weekend where we begin about a 90-day reflection upon all of those who have served our country in the military to protect us, our families, and everything associated with American life.

Memorial Day is that unofficial transition to summer.

It's also the time, in every even year during my 11-year tenure as a local election official, that I declared, "Game On!"  With a June candidate filing deadline, an August state primary, and the November general election, the Memorial Day weekend also was the unofficial transition from baking plans to ensuring we had contingency plans.

Memorial Day weekend was that last restful weekend before, in some years, Christmas.

Memorial Day is a different transition point here.  ElectionDiary was created in 2012, a presidential year to give behind the scenes views on election administration.  That's just as vital in 2016.

I have a different role and a different perspective, and one I'll try to link with my experiences.  I still would prefer to have election administrators serve as guest bloggers, but the best way to move that idea along is to be visible here.

ElectionDiary was never political in a traditional sense, as in having any view of the outcome of any election.  But the blog has chronicled the equivalent of office politics that are encountered when administering elections. 

I'm now convinced more than ever in getting to know so many of my peers over the years, that behind nearly every highly regarded election administrator, known for running elections efficiently and fairly, is a story of an entity trying to inflict some seemingly unjust amount of influence on the administration of elections. 

That adds a wrinkle of stress to election administrators.  Fact is, such a wrinkle probably is felt by nearly every public-facing government agency.  Those are topics, I guess, for other blogs--DMVDiary, PublicHealthDiary, AirportDiary, or the like.

My hunch, though, is this is more intense with elections.

I've often had an imaginary conversation about this with my father, always someone who cut through things.  My father, a veteran, passed away in May of the last presidential year and received a military 21-gun salute at his funeral.

"Elections involve politicians," imaginary dad lecture would go.  "Why wouldn't you think they were political?"

Election Administrators are professionals who are more worried about ensuring voters are registered and have access to vote than anything else.  Typically, the only reason election administrators know who is on the ballot is because the names were proofread, literally, 10 times.

So to repeat the initial mission of the blog more than four years ago (and the blog has had more than 110,000 unique visits in that time just living in little ol' Kansas), the stories here will be about elections behind the scene, what happens on the "other" 364 days we don't have elections.  Guest bloggers are invited from administrators and election geeks in the field.  I won't enlist vendors per se, but, perhaps, thought leaders representing the vendor community.

These stories--the SHARING of best practices--will be the hope from guest bloggers and my posts along the way.  ElectionDiary won't be for news.  Electionline.org and @HHHElections handles that very well.

 But, it's Memorial Day, "Game On!" in elections, and time for updates to the diary.  As my friend at @HHHElections would say, "Stay tuned."


Friday, March 18, 2016 2 comments

Statement


BRIAN NEWBY STATEMENT  (3.18.16)



Former Johnson County Election Commissioner Brian Newby believes that the findings of the "transition audit" released yesterday are inaccurate, incomplete and misleading.
Unfortunately, Newby was never provided the opportunity to review and respond to the findings prior to its release. Newby can only assume that the County Manager and Commissioners are motivated to bring the Election Office under their control instead of allowing the Office to operate independently as provided for under Kansas law.
Under Newby’s leadership, the Johnson County Election Commission has received national acclaim, earning innovation awards from Harvard University, the National Association of Election Officials, the National Association of Counties, and the League of Women Voters.  The Office’s accomplishments, and Newby’s leadership specifically, were profiled in USA Today and The Wall Street Journal.  Newby’s leadership was recognized through nomination by a panel of his peers as a finalist for his current position overseeing the operations of a federal government agency. 
Johnson County voters benefited from Newby’s efforts that included securely managing a fleet of voting machines worth $10 million and overseeing an annual operating budget of several million dollars. Newby personally trained 2,500 election workers, and advanced accessibility of voting through satellite voting centers at Metcalf South and the Mall of the Great Plains.  Johnson County’s elections, by all standards, were impeccably run.
The audit appears to have focused on book purchases, attendance at out-of-state conferences, and office equipment purchases. These purchases resulted in the taxpayers of Johnson County saving hundreds of thousands of dollars in efficiencies and cost saving measures. Newby’s inspiration for these cost saving measures came from the books and the out-of-state conferences he attended on behalf of the County.
Further, his book purchases and travel expenses on behalf of the Election Office were within the budgetary parameters previously approved by the County Manager and the County Commission.  Additionally, Newby complied with established protocols for submitting expense reports associated with his travel. 
The audit improperly stated the conditions for Newby's car allowance of $300, which were reiterated when the current election commissioner was named.  (See photo of resolution prepared for the February 4 BOCC meeting that explains the car allowance supports in-county travel only).  The car allowance only applied to travel within Johnson County and allowed for the sedan transportation taken to the airport that the audit disputes.  Every incident of this transportation method in the audit review period was approved by the county manager.  In no instance, as an aside, was a limousine used, although the county auditor and BOCC chair referenced limousine often.  The car company, Westport Transportation--used for the entire 11 years--used "KC Limo" as the merchant name on the credit card, a distinction known to the auditors and, again, each of these charges were approved by the county manager.
         
Although the Election Commissioner is a position that isn't required to specifically follow county policies, at Newby's request, he approached the county manager at the end of 2009 to approve all of Newby's credit card purchases.  The audit implies end-runs around procedures, yet the accompanying photo of the county travel policy (printed October 15, 2015 while Newby was still at the county) clearly shows that "the Election Commissioner may approve (his) own travel expense."  This speaks to the independent nature of the office, according to Kansas law.
Newby invites the auditor to consider contacting Newby in the spirit of the auditor revising the findings to be more accurate, not misleading, and complete.  Finally, Newby stands ready to help his successor in any way possible to ensure a smooth transition of leadership.
Friday, November 6, 2015 3 comments

The Future

Oh, what to do, what to do....

I have plenty to do, preparing to assume the responsibilities of the Executive Director of the Election Assistance Commission (EAC) and wrapping up my responsibilities at the election office.

More, that's the question with this blog.

This blog has been an unofficial voice--an administrator's personal voice, not associated with any official site.

It can't really continue in its current form.  The EAC website contains a blog with posts from the Commissioners.

Yet, this site has a brand, with nearly 100,000 unique visits since its inception.

And, it serves a purpose, especially in a presidential election year when overall interest in elections is at its highest.  Election administration issues will see their most widespread attention then.

I've given thought to curating the site, making it a place where several election administrators post regularly.  That would make it have more frequent content, and it truly would have the diary aspect.

Readership may increase.  The profession, and our common issues, may gain more visibility.

If you are an election administrator and this interests you, please let me know.  If a panel of, say, 10 administrators regularly updated, we'd have a daily update, probably, and that would be very diary-esque.

It might even elevate the site to place where it becomes The Huffington Post of Elections or, at least, a link on such a site.

I have loved doing Election Diary.  It started leading into the 2012 Presidential Election.  Maybe, as we head into 2016, it becomes a "if you love somebody, set them free" kind of thing.

I'm envisioning a little gallery of photos-but-not-photos, in that Wall Street Journal sketchy kind of way, of administrators across the country who contribute when they want to, and the collection becomes our own version of the CNN across-the-country view of what's going on.

Thus....what to do, what to do.

In the meantime, dear reader, if you return here only to see this post for a while know that the pause is intentional.


Monday, November 2, 2015 2 comments

Voters on Parade

We have a couple of elections in the works, but we don't have one tomorrow.

If this were 2017, the first year spring elections move to the fall, we would have an election tomorrow.  Many in the country will vote tomorrow and we actually have received several advance ballot applications for the election that isn't.

That's a bit of an awkward call, or at least it may feel awkward on the receiving end, but they present a terrific election worker recruitment opportunity--"You are so engaged!  We need you!"

Kansas City, Missouri, is one such area that has an election tomorrow.  As suburban neighbors, we often get potential voters who assume that we have an election at the same time.

Kansas City, though, has been through a huge, well, curveball for tomorrow.

With the Royals winning the World Series, the victory parade has been scheduled for noon-2 tomorrow.

Just when you think the world knows there is an election.....

In Kansas, there is a law prohibiting someone from impeding a voter on the way to vote.

"No officer, this is a parade...."

Hmm.  I can see the wheels turning with disruptors.

I can't imagine a parade going through Johnson County on election day.  I've had voters call to complain when a traffic accident temporarily closed a lane of traffic--that we should have had a contingency plan for any voter in those situations.

(We do, by the way, in that they could cast a provisional ballot anywhere, although we'd prefer they vote at their location).

Schools likely will be more empty tomorrow, throughout the metropolitan area.

Again, if this were 2017, and the schools had been closed for voting as we are advocating, everybody would be winning.

Maybe, in fact, that's what we should do--explain that it is likely there will be an annual World Series event on the first Tuesday after the first Monday in November.  History has shown that.

I, for one, am choosing to believe this Royals victory parade will be an annual event.

From now in Kansas, so will November elections.

For now, please share some warm vibes to the Kansas City Election Board as you add "World Series Parade" to the new Sporting News classic "Knotty Problems in Elections (Caused by Baseball)."
Thursday, October 22, 2015 0 comments

On the Stick!

My age was showing a couple of weeks ago in the park while running.

As I came around a turn in a pathway, I saw a young couple holding a long pole with something at the end of it.

Oh, a metal detector, I thought.  A throwback.  I haven't seen someone at the park with one of those in years.

But, no.

As I got closer, I saw the thing was being held out from their shoulders.  They're going to put someone's eye out, I thought further.

And, no, that comment wasn't (just) what showed my age.

I realized they were holding a selfie stick, one of these new inexpensive Bluetooth-enabled photo-taking devices that hold a smartphone.

Selfie sticks, and selfies for that matter, are sizing up to be the hottest election administration issue of 2016.


There's even the first political book of the season on the millenials, calling them the Selfie Voters.

But selfie votes mean a little more in elections, and, especially in a presidential election.

First, the more exciting way--first time voters or just excited voters who want to take a photo of themselves voting to put on social media.

We saw that in 2012 but we know that will be rampant in 2016.  We've talked with other election administrators about running with that in a fun way, perhaps having selfie stations for voters while they wait to vote during advance voting.

I've heard some creative ideas along this line and we plan to, um, borrow, yeah, borrow, but I won't spell them out here because they truly weren't my ideas.  We'll show you as the election gets closer, though.

Another type of selfie isn't really a selfie of the voter, but rather the machine.  I voted for "Candidate," See!

Minor problem--it is illegal to leave the polling place in Kansas with a representation of who you voted for.

Major clarification--these photos aren't illegal because they are taken at the review screen before "cast ballot" is pressed.  When that selection is pressed, the selections vanish.  There is no "proof" of how someone voted.  Voters could take 50 shots of the review screen, each portending to be who they voted for.

A couple of things are clear, though.

First, the whole selfie stick thing will be new to our election workers and we're planning to demonstrate how they work during training.  We don't want the sticks misread as something else, say...a weapon or a metal detector.

Second, we're going to need a point of view on selfies and selfie sticks at polling places.  Already, selfie sticks have been both outlawed at a polling place and endorsed at a polling place, both in locations outside of Kansas.  Expect selfie legislation to be a topic in many statehouses this winter.

As election commissioner, I have to ensure that nothing disrupts the voting process, but I doubt selfie sticks will.  Regardless, I will have to have completely thought through both sides of the lens on this issue before we begin communicating with voters.

First things first, though.  In the "it's never dull" news of the day, we now have a new mail-ballot election scheduled, for February 2.  Another is on the way, any day, likely for April.

If you are counting, we've had 16 elections in the last 20 months as it is, the most we've ever had in a 2-year period.  We've had 22 in a three-year period and already have 6 scheduled, now, for 2016.

We did have 2 weeks without an active election.  Maybe we should have taken a picture with the hope it would have lasted longer.

Tuesday, October 13, 2015 1 comments

Hay! Is That a Pumpkin?

Fall is the time for pumpkin spice lattes, pumpkin carving, pumpkin pies, and hayrides on trailers accessorized by, well, pumpkins.

And, it's time we make hay for 2016 before 2015 turns into a pumpkin and the presidential election is completely, "Game on!"

We have spring elections in 2016 (we think....) and at least two mail-ballot elections considered in early 2016.  There is even talk of a countywide mail-ballot election in May, just before the June filing deadline for August and November elections.

When January rolls around, we can get busy negotiating advance voting locations.  There are a couple of large, vacant storefronts that look like attractive sites, but landlords aren't willing to accept in October 2015 that the sites will be vacant in October 2016.

They won't magically believe us in January, but we can start the dance, with the hope of buttoning everything down by April.

We also will be sending our letters to the six school superintendents of our intent to use all schools as polling places in 2016.  The new legislation that moved spring elections to the fall also requires school districts to make any schools we request by January 1 of each year available for that year's elections. 

Winter is coming, and that's when numbers will get more serious, but here in the fall of 2015 we can spitball our expectation that we will have about 400,000 registered voters for the presidential elections, 80 percent of those voters will cast ballots, about half in advance at what we expect/hope to be four sites or by mail, and the rest will vote at one of approximately 250 polling locations.

We will need to button down those polling places.  We need a plan for that.

We will need to recruit about 1,000 new election workers.  We need a plan for that.

We will need to train about 2,500 workers.  We need a plan for that.

We will need new computers at our advance sites.  We need a plan for that.

We likely will undertake an intiative to utilize electronic poll books and, probably, new voting equipment at our advance sites.  Again, we need a plan for that.

Oh, we have a plan for that.  The four largest counties have issued a request for proposal for next-generation voting equipment.  Purchasing the equipment requires further planning, but the selection process is underway.

Likewise, we will be issuing a request for proposal for electronic poll books.  Our experience in the August 18 election, when trialing them, was satisfactory and we will be looking to scale them.

We're in the process of revamping our election worker training plans and, further, have an ambitious effort to provide more education for poll agents.  We'd also like to expand the capabilities of our website to allow for automated advance ballot applications, as well as more open data on the site to reduce the time we spend on candidate orders for information.

The theme in our office for the last few months, from me, has been, "Show me the plan."

Well, in fairness, the theme has been that I'll be saying that.  Now, with about 10 weeks before year-end, we'll be getting busy with those plans.

After that, it will be all about executing. 

We can't bail hay, but we do need to make it in these 10 weeks, or else we'll be bailing in 2016 in a different way from the oncoming election wave.

Thus, the blog theme for the next few weeks will be presidential election preparation.  Whatever activity and intensity level we are at for any given day, it will double the next. 

That means that whatever intensity we are at today, by January 1 it will be, um, a lot more. 

We're going to need a bigger boat.  We better double down on Pumpkin Spice Lattes.

(This cliché ridden post was partially brought to you by caffeine.  Imagine the clichés by January).

Sunday, October 4, 2015 0 comments

And PEW Begot MEOC....

Early into the very successful Midwest Election Official Conference (MEOC) we conducted this week, I came to an obvious realization.

It started as I looked at our manager of election workers, Matt Woehrle, at the sound board, pulling temporary duty as an engineer.

Matt has been with our office for a few months now, but first worked for us in 2007 on a part-time basis before landing a full-time job with the Wyandotte County Election Office.  He represents, actually, what those of us longer-term administrators have envisioned--rising talent intent on building a career in election administration.

In fact, our office is morphing into one with many such employees, and that should be very comforting to Johnson County voters.

But that's the entry into the thought, not the point of the post.

Matt came in 2007 to work on what I called an election roadmap, a document that began looking at the future of elections (not equipment, but societal trends that might impact election administration) and how Johnson County should respond.

It was an ambitious project, and we made some progress before Matt went to do real work in the Here and Now.

When I began seeing the need for this work, I met with then Kansas Secretary of State Ron Thornburgh, pulled out a book called "Seeing What's Next" and explained my concerns.  I thought we should hire a consultant to help us, but we didn't have any money for such a thing.

"Do you?," I asked Ron.

"Maybe," he said.  "And there might be other sources, such as 'Pugh'."

Pugh?  What?

I later dug around and began learning about PEW Center for the States and while I saw the good work PEW did, I didn't see an immediate connection.  At least I knew what PEW was.  (I lead a sheltered little life in Kansas).

Through fate, or through Ron maybe, I became connected some with PEW in 2008 and over the years have worked with the Elections Initiatives practice considerably.

So it was, as I looked at Matt last Wednesday, I realized that this MEOC conference was an output of my involvement with PEW.

Many of the terrific speakers were with organizations that were funded in some way, at least partially, by PEW.  David Becker from PEW spoke.  And those speakers who were not associated with PEW came because of relationships I had developed by working with PEW.

I've always been skeptical of the benefits from some of the "Leadership XYZ" community programs, but have heard from graduates that they built relationships and contacts that have helped them tremendously.

I'm still not sure, but I can say that this feeling I have with PEW has to be similar.  Or, better.

The conference had more than 200 attendees from Missouri, Kansas, and Iowa, as well as election vendors.  The information came at everyone through a fire hose, one terrific speaker after another.

My mission, selfishly, was to provide my staff with a first-class election administration education opportunity.  To attract the speakers, we needed a wider net of attendees, so the speakers could see their reach was wide.

The room represented administrators for more than two million voters, and election administration for those two million voters will be better in 2016 than in 2012, to some degree, because of the conference.  I'm convinced of that.

I'm also convinced that I am lucky to have a peer group of election administration leaders I'm proud to call friends,  I'm so thankful they came to speak.

Regular readers of this blog know that I typically don't like to name people in posts and by listing Matt early on, that was really the precursor to me listing below the speakers and panel leaders, and friends, whom I'm so grateful:

Tammy Patrick, Christy McCormick, Matt Masterson, Tom Hicks, Monica Crane Childers, Stephanie Sharp, Micheal Mahoney, Kyle Dubbert, Andrew Howell, Don Pyle, Martin White, Susan Greenhalgh, Paul Pate, Kris Kobach, Jason Kander, Tabitha Lehman, Shelley McThomas, Grant Veeder, Whitney May, Tianna Epps-Johnson, Kurt Sampsel, Susan Greenhalgh, David Becker, Wendy Underhill, Will Kraus, Mitch Holmes, Keith Esau, Julia Lynn, John Muante, Christopher Famighetti, and Amber McReynolds.

They made the conference more successful than I could have ever imagined.  Now, on to 2016!  Many photos from the conference can be found through #MEOC2015 on Twitter.  Below shows the room layout and audience, as well as a couple from the Wednesday entertainment of The Capitol Steps.







 
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